Empty your capturing buckets regularly.Have as few capturing buckets as required.Contain your open loops in your capture system and out of your head.Successful capture involves the following: Photo by Kace Rodriguez on Unsplash Instagram: we capture everything that has our attention, we will have control, be present, and focus on the most critical work. Also, you should regularly go through and trash irrelevant or outdated items or files.Ĭhapter 5: Capturing: Corralling Your “Stuff” You should organize the system alphanumerically to make it easy to add files and folders, label appropriately, and store all your stuff. Filing Systems provide an excellent way to manage your reference files that are fast, functional, and fun to capture.Organizers could be used to help you create and manage lists.Basic Processing Tools include at least three paper trays, letter paper, writing utensils, sticky notes, paper clips, stapler, tape, rubber bands, automatic labelers, and trash bin.Implement the method using the following: You should have enough space for a writing surface and tools. SpaceĬhoose a physical workspace that is dedicated, individual, and self-contained at home, work, and even in transit. This time should be deep work being uninterrupted and focused. In Getting Things Done, David Allen suggests that you schedule non-negotiable time for this process of about two whole days, preferably on a weekend or holiday in the next few weeks. You should get the time, space, and tools to make the Getting Things Done system functional. When we put the right things in our focus at the right time, we become more efficient. Chapter 4: Getting Started: Set Up The Time, Space, And Tools It’s your personalized coaching, step by step, on the detailed application of the models. In the second part of Getting Things Done, David Allen shows you how to implement the GTD System. This step may involve the next steps for actions or the planning process.ĭownload The PDF Book Summary For Getting Things Done by David Allen Part 2: Practicing Stress-Free Productivity Identifying Next Actions: Decide what to do next in the project using your resources.When mapped out, you can observe the existing categories, connections, and details. Organizing: Arrange the actions, sequences, and priorities in your project.You can capture using mind mapping, a graphical way to represent your ideas. Brainstorming: Random thinking of ideas to accomplish your project that occurs.Outcome Visioning: Envision the what or the intended outcome of your project and determine what success looks like.Principles – These are standards for behavior while doing a project.Purpose – This is why you are doing the project, including asking why, defining success, standardizing decision-making, and aligning resources.You utilize natural planning for your projects based on how your brain works: Instagram: natural planning model consists of the following vertical five-step method. Vertically – manages thinking, development, and coordination of individual topics and projects on the order of larger goals.Horizontally – maintains control across all the activities in which you are involved on the order of the day-to-day activities.Open Loop – anything that does not belong where it is, the way it is, will pull on your attention if it’s not appropriately managed The “open loops” must be adequately controlled: Decide what actions to take next and keep reminders of them organized in a system you regularly review.Clarify what your commitment is and decide what actions you will take to make progress toward fulfilling it.Anything considered unfinished should be captured in a collection tool or a trusted system outside your brain to come back to regularly and sort through. Process: “The key to managing all your stuff is managing your actions,” not your time, information, or priorities.Principle: “Most stress experienced comes from inappropriately managed commitments they make or accept.”.Promise: You will get things done and perform at the highest levels while feeling calm, highly focused, and efficient with work.
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